ICE - Instructions for conducting examinations 2017-2018 For the attention of heads of center, senior leaders within schools and colleges and examination officers. 772.8 KB pdf /content/dam/pdf/Support/Conducting-examinations/ICE-conducting-examinations-instructions-2017-18.pdf false Instructions for conducting examinations 2016-17 758.3 KB pdf /content/dam/pdf/Support/Exam-administration-and-guidance/Instructions for conducting examinations 2016-2017.pdf false Instructions for conducting MFL listening exams 2016-2017 44.5 KB pdf /content/dam/pdf/Support/Exam-administration-and-guidance/Instructions for conducting MFL listening exams 2016-2017.pdf false Instructions for conducting non-exam assessment (NEA) 2016-2017 348.5 KB pdf /content/dam/pdf/Support/Exam-administration-and-guidance/Instructions for conducting non-exam assessment (NEA) 2016-2017.pdf false Instructions for conducting coursework 2016-17 265.3 KB pdf /content/dam/pdf/Support/Exam-administration-and-guidance/Instructions for conducting coursework 2016-17.pdf false Instructions for conducting controlled assessments 2016-17 354.5 KB pdf /content/dam/pdf/Support/Exam-administration-and-guidance/Instructions for conducting controlled assessments 2016-17.pdf false Instructions for conducting BTEC external assessments (ICEA) Instructions for conducting BTEC external assessments (ICEA) 686.9 KB pdf /content/dam/pdf/Support/Exam-administration-and-guidance/Instructions for conducting BTEC external assessments (ICEA).pdf false
General regulations and useful information
General regulations for approved centres 2015-2016 282.1 KB pdf /content/dam/pdf/Support/Conducting-examinations/General-regulations-for-approved-centres.pdf false GCE entry, aggregation and certification 2015-2016 214.4 KB pdf /content/dam/pdf/Support/Conducting-examinations/GCE-entry-aggregation-and-certification.pdf false GCSE Entry, aggregation and certification rules from June 2014 108.8 KB pdf /content/dam/pdf/Support/Conducting-examinations/GCSE-Entry-aggregation-and-certification-rules-from-June-2014.pdf false IAL Mathematics, Further Mathematics and Pure Mathematics aggregation rules - Guidance for centres 123.0 KB pdf /content/dam/pdf/International Advanced Level/2013/Forms and administration/7242_IAL_Mathematics_Rules_guidance_for_centres_1.pdf false A guide to the awarding bodies' appeals processes 203.7 KB pdf /content/dam/pdf/Support/Conducting-examinations/A-guide-to-the-awarding-bodies-appeals-processes.pdf false Information for candidates - controlled assessments 2015-2016 44.6 KB pdf /content/dam/pdf/Support/Conducting-examinations/Information-for-candidates-controlled-assessments.pdf false Information for candidates - coursework 2015-2016 44.5 KB pdf /content/dam/pdf/Support/Conducting-examinations/Information-for-candidates-coursework.pdf false Information for candidates - non-examination assessments 2015-2016 44.9 KB pdf /content/dam/pdf/Support/Conducting-examinations/Information-for-candidates-non-examination-assessments.pdf false Information for candidates - on-screen tests 2015-2016 39.9 KB pdf /content/dam/pdf/Support/Conducting-examinations/Information-for-candidates-onscreen-tests.pdf false Information for candidates - privacy notice 2015-2016 33.9 KB pdf /content/dam/pdf/Support/Conducting-examinations/Information-for-candidates-privacy-notice.pdf false Information for candidates - written exams 2015-2016 41.1 KB pdf /content/dam/pdf/Support/Conducting-examinations/Information-for-candidates-written-exams.pdf false Information for candidates - social media 2015-2016 36.1 KB pdf /content/dam/pdf/Support/Conducting-examinations/Information-for-candidates-social-media.pdf false Post-results services (June 2016 and November 2016) 331.8 KB pdf /content/dam/pdf/Support/Conducting-examinations/Post-results-services.pdf false No mobile phones poster 43.5 KB pdf /content/dam/pdf/Support/Conducting-examinations/No-mobile-pones-poster.pdf false Warning to candidates poster 33.4 KB pdf /content/dam/pdf/Support/Conducting-examinations/Warning-to-candidates.pdf false
The Exams Office liaises with JCQ in terms of disseminating correct advice and guidance to centres. This page provides signposts and links to JCQ's key exams publications and associated information.
For all JCQ information, please visit the JCQ website and in particular http://www.jcq.org.uk/exams-officeand the related links:
If you need to contact JCQ regarding exams administration related queries, please email firstname.lastname@example.org, and not email@example.com. Please only contact JCQ by email to ensure that both parties have a written record of the query and the response
Centres delivering qualifications covered by JCQ must conduct exams and assessments in accordance with JCQ's General Regulations for Approved Centres (last published 21 June 2017) and relevant publications including:
JCQ key updates and notices
Notice to Centres - release of general qualification results June 2019 examinations
Information for centres 2018/19: Arrangements for GCE AS candidates transferring between specifications or awarding bodies midway through a legacy GCE unitised A-level course (having completed and certificated a GCE AS award)
Recent news and updates
This document details procedures for dealing with suspected malpractice on the part of candidates, centre staff and any others involved in managing the delivery of qualifications, and for taking appropriate action to maintain the integrity of the qualifications.
Information must be provided as appropriate for candidates - social media 2017-2018
This document provides subject teachers, senior leaders and heads of centre with a single, definitive source of generic guidance and instructions for legacy GCSE qualifications.These instructions must be forwarded electronically to each subject leader within the centre.
These regulations reflect a whole centre approach to access arrangements.
This poster must be displayed in a prominent place outside each examination room.
This booklet sets out the processes for appealing against decisions (against the outcomes of enquiries about results; made in cases of malpractice; relating to access arrangements and special consideration) made by the JCQ awarding bodies in relation to the qualifications listed.
This document provides a high level overview of the assessment and grade setting process undertaken by member awarding organisations offering GCSE and GCE qualifications.
These Instructions must be used in timetabled written and on-screen examinations for the qualifications listed. They also apply to timed Art examinations as well as timetabled CCEA Science practical examinations and WJEC GCE AS/A2 Science practical analysis examinations.
Conditions for storing written question papers and any other confidential material
Effective from 1 September 2017
Information must be provided as appropriate for candidates - controlled assessments 2017-2018; coursework 2017-2018; non-examination assessments 2017-2018; on-screen tests 2017-2018; Privacy Notice 2017-2018; written exams 2017-2018
"The JCQ and its awarding body members (AQA, CCEA, OCR, Pearson and WJEC) wish to remind centres that candidates must now be informed of their centre assessed marks so that they may request a review of the centres marking before marks are submitted to the awarding body..."
Reviews of marking - centre assessed marks (GCSE controlled assessments, GCE coursework, GCE and GCSE non-examination assessments) - a suggested template for centres
Notice regarding teachers sharing non-examination assessment material and candidates work
Special consideration: Minimum requirements for enhanced grades reduced to 25%
The move to linear qualifications and recent tragic events have led the awarding organisations to review how enhanced grades are awarded for GCE and GCSE qualifications... Click on the link above to view the statement in full on the JCQ website.
These regulations have been established to ensure that the integrity and security of the examination/assessment system is maintained at all times and is not brought into disrepute.
From 26 June 2017 in order to successfully continue to use Access Arrangements Online, centres will need to access the on-line system using IE11 or a current version of Chrome, Safari or Firefox.
Centres should ensure that the latest version of TLS is enabled.
This document provides subject teachers, senior leaders and heads of centre with a single, definitive source of generic guidance and instructions for GCE and GCSE qualifications.
These instructions apply to the setting, supervision, authentication, marking, internal standardisation and external moderation of coursework for use in legacy GCE unitised AS and A-level specifications, ELC specifications and Project qualifications
Information and guidance to centres on clerical checks, reviews of marking, reviews of moderation and access to scripts for GCSE, GCE and Projects (including Extended Project).
A supplementary notice to the publication Post-Results Services, June 2017 and November 2017.
Arrangements for GCE AS candidates transferring between specifications or awarding bodies midway through a legacy GCE unitised A-level course (having completed and certificated a GCE AS award)
A new GCE linear AS specification cannot be transferred to a legacy GCE unitised A-level specification.
This document sets out the principal administrative requirements for legacy GCE unitised qualifications including GCE in applied subjects.It does not apply to the administrative requirements for new GCE AS and A-level linear qualifications.
These are the key dates for the main examination series of GCSE, GCE and Project qualifications which are common to all of the JCQ awarding bodies.
Notices to centres regarding the release of general qualification results June 2018 examinations.
The Exams Office information
The Exams Office endeavours to provide guidance on areas where members have asked for greater clarity. This is devised after consulting, and adhering to, the relevant JCQ publications. However, it is the responsibility of the Head of Centre. Senior Leaders, SENCOs, Specialist Assessors and Exams Office staff to ensure that they are familiar with all relevant JCQ documentation.
Members - A summary of the changes to the General Regulations, ICE and Access Arrangements and Reasonable Adjustments booklets for 2017/18 can be requested by emailing firstname.lastname@example.org
PLEASE INSERT YOUR 'CENTRE NUMBER JCQ CHANGES REQUEST' IN THE SUBJECT LINE (as example 12345 JCQ CHANGES REQUEST)
Exam policies/procedures required for JCQ inspection purposes
- Examinations Contingency Plan/Examinations Policy
- Disability policy (specific to exams)
- Management of GCE and GCSE1 non-examination assessment policy
- Policy (and procedures) for dealing with an emergency evacuation of the examination room
- Internal Appeals Procedures
- A statement detailing the criteria the centre uses to award and allocate word processors for examinations
1(For CCEA GCSE centres this would be a written controlled assessments policy). Where centres are delivering the final assessment series of legacy GCSEs for subjects containing elements of controlled assessment, the centres written policy with regard to the management of GCSE controlled assessments should still be in place.
For details of policies which are required for prospective examination centres and other written policies/procedures which should also be in place in all centres, consult JCQ's General Regulations for Approved Centres booklet.
The Exams Office provides a checklist of policies/procedures signposting to JCQ requirements and good practice information. Templates are also provided.
Templates and further information
Click on the links below for templates and further information provided by The Exams Office.
Information provided on the Awarding organisations page.
This template provides an example spreadsheet and is designed to support exams officers with information sharing byensuring relevant and/or updated JCQ publications are provided/signposted to staff and candidates.
The Exams Office have produced this template in conjunction with JCQ. This checklist provides hints and tips on preparing for the exam, what to do after the exam, preparing for exams on the following day and contingency planning - 'What to do in the event of...' This template can be edited and customised for use in centres and would form a useful supplement to a centre's Exams Policy/Contingency Plan.
This document provides information on who decides whether separate invigilation and rooming is required, and the circumstances in which this may be offered to candidates.
This document provides clarification over the roles and responsibilities when managing Access Arrangements. JCQ documentation clearly states that the SENCo must lead on Access Arrangements.
This document provides guidance for the secure storage of written question papers and any other confidential material distributed to centres in advance of the examinations. Download our Secure storage checklist to ensure that your centre is compliant with JCQ regulations.
This document provides guidance on the use of a computer reader, Voice Recognition Technology and word processors with the spelling and grammar check enabled during examinations. This clarifies the evidence required when candidates utilise these as an access arrangement.
This document provides guidance on how to deal with candidate malpractice. There is a dual-focus to avoiding candidate malpractice within this document - 'Prevention' and 'Action' - with hints/tips on how to avoid malpractice, as well as dealing with it when it does occur.
The Exams Office takes no responsibility for any outcomes in schools/colleges as a result of the information provided on our website or within our documentation. It is the responsibility of schools/colleges to apply this information as they deem necessary within their own centre. You should always contact/refer to the relevant awarding body for the most accurate and up-to-date information regarding their qualifications.